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Office Administrator - Part Time - 1:00 - 5:00

Date: May 21, 2019

Location: Colchester, VT, US, 05446

Company: Coca-Cola of Northern New England


Coca-Cola Bottling Company of Northern New England (CCNNE), headquartered in Bedford, New Hampshire, is one of the largest independently owned and operated Coca-Cola bottlers in the United States. Over the past 40 years, CCNNE has exhibited an unrivaled commitment to the consumers, customers, and communities we serve. Our primary mission is to refresh the Northeast and to inspire moments of optimism through our brands and the actions of our people. CCNNE is proud to bottle and sell products owned by The Coca-Cola Company, Dr. Pepper Snapple Group, Monster Energy Corporation, fairlife and The Moxie Beverage Company.

JOB LOCATION(S) Colchester, VT

SHIFT: Monday - Friday, 1:00 - 5:00

Coca-Cola of Northern New England is seeking an organized, personable and professional Office Administrator to join our team.



The Office Administrator will provide administrative support within a Sales & Distribution Center. Primary duties will include conducting accounts receivable research and reconciliation, supporting the sales and management team as requested, and performing miscellaneous duties to support the successful operation of all office functions. This position will also fill-in as needed to carry out settlement, cashiering, and accounts payable duties.



  • Accounts Payable:
    • Process invoices and check requests
    • Research payments
    • Process and reconcile P-Card statements
    • Review expense distribution report


Back up responsibilities include:

  • Sales Support:
    • Create, organize and customize presentations
    • Create and maintain reports
    • Process donation requests and employee sales
    • Enter call-in orders and hotshots
    • Submit and track Point of Sale orders
    • Order uniforms


  • Miscellaneous Duties:
    • Manage incoming / outgoing phone and email communications
    • Prepare letters, memos, and other routine correspondence
    • Receive and sort mail and other deliveries
    • Order office supplies
    • Coordinate facility events and meetings
    • Assist with new employee orientation and onboarding
    • Copying, proofreading, printing and other administrative tasks as assigned


  • Route Settlement:
    • Review and verify end of day driver paperwork
    • Ensure proof of deliveries are included in driver paperwork
    • Prepare driver paperwork for imaging
    • Maintain missing documents log
    • Research and resolve driver overages and shortages
    • Run daily route status report to verify that all delivery routes have been settled
    • Review settlement exception report and resolve issues
    • Report settlement issues to accounting department
    • Troubleshoot handheld issues impacting settlement


  • Cashiering:
    • Maintain cash reconciliation and driver deposit log
    • Perform cashiering duties including Fed-Ready status of deposit
    • Prepare deposit for pick-up by armored car service
    • Ensure security of route cash
    • Receive and verify full service bag count
    • Count full service cash and finalize handheld
    • Validate proper use of cash drop log


  • Accounts Receivable:
    • Validate customer mail check requests
    • Draft credit memos and invoice corrections
    • Research charge backs, short pays and deductions
    • Process sales tax refund



  • High school diploma, GED or equivalent required
  • Associate’s degree or equivalent preferred
  • 2-5 years of experience in an office environment required
  • Experience in cash room environment preferred
  • Strong analytical, organizational and problem solving skills
  • Strong attention to detail and accuracy skills
  • Basic proficiency in Microsoft Office applications including Outlook, Excel and Word



It is impossible to list every requirement for, or responsibility of, any position. Similarly we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.



CCNNE requires all applicants to undergo a background verification process prior to commencing employment with the company. Employment with CCNNE is contingent on the satisfactory completion of a pre-employment background check and drug screen. Where applicable, driving records, including minor moving violations, will be evaluated according to CCNNE's guidelines to determine eligibility for the position.



CCNNE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Nearest Major Market: Burlington Vermont

Job Segment: Administrative Assistant, Clerical, Sales Support, Part Time, Administrative, Sales

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